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Resource Guru

Smarter scheduling. Profitable projects. Happy teams.

subscription Web Project Management

Resource Guru is a project management tool built by Resource Guru. It's best for Agencies and Consultants. Pricing is subscription. Main alternatives include Intelligent Work Management Platform, Mural, Avoma.

Pricing

subscription

Audience

Agencies

Platforms

Community

0%

About Resource Guru

Resource Guru is resource management and scheduling software designed to make capacity obvious, planning flexible, and deadlines achievable. It helps teams worldwide stay on track and on budget by providing tools for resource scheduling, capacity planning, and time tracking.

Resource Guru is a resource management software that provides clarity and control over team scheduling, project timelines, and resource allocation. It helps businesses move from chaos to clarity by visualizing everyone’s availability, workloads, and utilization. The software enables accurate forecasting, identification of resource gaps, and ensures team productivity without overstretching.

Key features include customizable resource scheduling to plan and prioritize work, identify conflicts, and make swift changes. It supports project success by outlining timelines, tracking budgets, and monitoring utilization metrics. Resource Guru also offers timesheets that auto-fill based on booked work, simplifying time tracking and approvals.

Resource Guru integrates with existing tools like Outlook Calendar, Google Calendar, Jira, Zapier, and Asana to sync resource management with other essential systems. It caters to various industries, including agencies, consultants, construction, engineering, and information technology.

The platform is designed to empower teams, deliver profitable projects, and make data-driven business decisions through customizable reports. These reports help analyze people and projects, identify overspending, monitor billable utilization goals, and compare performance to find the most lucrative projects. Resource Guru is trusted by over 65,000 people in 100+ countries.

Key Features

Resource scheduling
Capacity planning
Leave management
Equipment management
Meeting room booking system
Project scheduling
Reports
Timesheets
Customizable reports
Project dates & milestones
Project rates & budgets
Custom fields
Approval Workflow
SSO (Single Sign-On)
Clash management
Waiting list for unresolved bookings
Personalized dashboards
Calendar sync
Multi-resource bookings
Tentative bookings
Time zone support
Billable vs non-billable time
Advanced clash management
Elastic overtime
Placeholder resources

Pricing

subscription

Grasshopper Plan

$4.16/per person, per month (annual billing)
  • Unlimited projects
  • Unlimited clients
  • Personalized dashboards
  • Custom filters
  • Calendar sync

Blackbelt Plan

$6.65/per person, per month (annual billing)
  • Everything in Grasshopper
  • Timesheets
  • Customizable reports
  • Project dates & milestones
  • Project rates & budgets
  • Custom fields

Master Plan

$10/per person, per month (annual billing)
  • Everything in Blackbelt
  • Approval Workflow
  • SSO (Single Sign-On)
  • Unlimited activity history & custom fields
  • Phone support

Who is it for?

Best for

  • Agencies needing to manage client projects and resource allocation
  • Consulting firms tracking billable hours and project profitability
  • Engineering teams scheduling equipment and personnel
  • IT departments managing project timelines and resource availability

Not ideal for

  • Freelancers or very small teams with simple scheduling needs
  • Companies requiring complex manufacturing or supply chain management
  • Organizations needing on-premise solutions due to strict security requirements

Integrations

Outlook Calendar Google Calendar Jira Zapier Asana Monday.com ClickUp Trello

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